Tag Archives: funding

Making Lemonade

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Buffy Hamilton recently emialed a bunch of us to ask if any of us

“… have been in a situation in which they had little or no funding and rather than feeling sorry for themselves and simply complaining about how unfair it all is, instead found ways to obtain funding and make lemonade out of a very sour situation.”

I thought you guys might be interested in my response to her for how I’m dealing with my own funding shortfalls. …

Unfortunately, I haven’t found funding, I just make do with what I have the same as everybody else.

Our district funds are about $10 per student; however, were were told we could only spend half of the funds before December.  We’ll find out (soon I hope) if we are allowed to spend the rest.  For me, that means only around $3000 for the year (we have just over 300 students this year) and all of my funds were spent with the magazine subscription renewals and buying ink for the printer & copier to last the year.  Thankfully, paper comes out of classroom supplies (and the art teacher donated 6 cases she found stashed in her closet from the previous art teacher’s hoarding) so I don’t have to worry about budgeting for paper.

I also charge fines and have about $500 in my local account.  This is my emergency fund and what I use to purchase a copy of each of the SC Young Adult Book Award Nominees in February.

Ways I have been coping (and I’m sure its nothing others aren’t also doing):

Reduce existing costs:

  • I didn’t renew a subscription database and cut “expensive” magazines (for example, cut People Magazine which was over $100 and got 6 other subscriptions instead for LESS than what People cost!)
  • I also do not purchase many non-fiction titles unless they are student requests or “hot” titles.
  • I hate to say it, but I no longer purchase solely from Follet or buy full price books.  I buy all of my titles from Books-a-Million’s bargain table.  Yes, it means my kids have to wait for new titles, but sorry, I don’t have the funds.  Will have to find alternatives since BAM hasn’t been putting new teen books out for a while now.  My only Follet order will be the SCYABA books.
  • I only replace toner cartridges for the library’s networked printer once a quarter.  If it runs out before then, tough.  Means students and teachers have to think about what they print. BTW, at least half of my 35 teachers have their computer’s networked to my printer and print out interims.  I should mention that we don’t charge for copies or printing as a previous principal did away with charging since we are a Title 1 school.  Only school related materials may be printed.
  • I only replace the library copier cartridge once a semester.  The copier policy is “only research materials may be copied.”

Find free alternatives:

  • Thankfully, our state has DISCUS (scdiscus.org) that provides free research databases for SC residents.
  • The state also picked up the cost of SCOIS (our career/college database) for high schools.
  • Use online Web 2.0 tools where I can (and when they aren’t blocked!)  LOVE Google everything!
  • We’re using an Edublog account for a high school book club blog – http://2readornot2read.edublogs.org and instead of buying class sets of books we have genre/theme meetings where students choose their own books from what we (or they) have available.
  • I volunteered for the SC Young Adult Book Award Committee and a perk is we get to keep some of the free titles used for review.
  • Tip: Register for Teen Read Week as soon as registration opens (early spring).  I’ve gotten a handful of free books this way!

Request donations/Begging:

  • I donate a LOT of titles to the library (a couple hundred or more a year).  Almost always they are the new YA books that the kids are vying for (as well as myself.)  Yes, expensive for me, but I write off on my (and my parents) taxes and it makes me feel good to be able to purchase the books the kids are begging me to get.
  • I ask teacher, students, and parents to donate books – especially new books (recent copyright dates).  I don’t get as many as I’d like, but I get a few.
  • I beg my principal to let me have first crack at any leftover technology or supply money at the end of the year.

Borrow from the public library and other schools:

  • The librarian at the public library has a student here and she volunteers for me once a week.  If they have a book a student wants, she’ll bring it in for them (if they have a library card) or to me and I’ll create a temporary record and check it out to the student.  Students return the book to me and she takes them back when she comes to me that week.  Our district doesn’t have a true ILL program so we make do with what we can.
  • I also ILL professional materials from the public library all the time.  No way can I afford the prices!
  • We borrow from other school libraries in the district.  Not as easy to do as books aren’t allowed to be transported via our district courier.  We have to make arrangements to get items from and back to schools.

Traditional  methods to raise funds don’t work here.  The only fundraisers that work are ones involving candy/food.  I want to try a book fundraiser from Book Warehouse, but am hesitant as we have so few students and even fewer parents/community members come to the school.  I’m willing to write grants and things like Donors Choice, but finding the time to do so in my already hectic schedule is tough.  Yes, an excuse I know!

Hope this helps.  By now you know I can’t be concise!  I tend to write/say too much.

Heather

UPDATE:  Since sending this to her, I received approval to spend $1200 more of my district funds (YAY!) and we were told that the the courier would now accept our library books so we can now ILL between schools!  However, on the sad side, once again Arts funding (ie: ETV, StreamlineSC, OnePlaceSC) and DISCUS are up on the chopping block by our legislature.  Sigh.  When will they understand how vital these services are for public education?

Flickrcc: “Lemon on Grass” by Cillian Storm

Good News/Bad News

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I was going through my drafts and realized I hadn’t posted this one yet.  I wrote it back on Sept. 21st.

At the end of the last school year, our district media specialists met with our Superintendent to share the results of an analysis on the state of our library collections (both individual school data as well as the district as a whole).  As you can imagine, the data wasn’t pretty.  Basically, we all have to greatly weed our collections and some major money has to be allocated to allow us to purchase new materials.  Not a shocker.

The Superintended WAS shocked and promptly shared this information with the school board and area superintendents, which in turn trickled down to our principals.  Cool! My new principal came to me at the beginning of the school year and wanted a plan of action from me on how I was going to weed and discard the books indicated by the analysis.  He also wants a library needs assessment.  Fabulous!  I hadn’t yet begun to hit him up for money for the library yet!  Of course, there is no additional funding at this time, but hey, we can’t fix this problem overnight and the fact that he came to me at all is wonderful.

Anyhoo, my library analysis says that my overall collection age is 1991 and that I need to weed 1,796 books and add ZERO to raise my overall collection age to 1994 and reach our states “Emerging” status.  To reach “Proficient” status, I need to weed 2,172 books and add 918 more books to reach a collection age of 1997.  Of course, what the analysis doesn’t say is that when I took over the library six years ago, the average collection age was 1979.   I’ve already removed a couple (or three) thousand outdated books.

But the fact that the powers that be don’t realize what I’ve already accomplished isn’t why I’m discouraged.  What bothers me is the “figures” that the analysis show.  By saying I “only” need to add 918 books, it limits what I’ll potentially receive in additional funding.  Plus, those numbers are based upon an average book cost of around $25, which anyone in library purchasing will tell you is not nearly enough when you’re buying non-fiction and reference titles.  In addition, what bugs me the most is that these numbers are based solely upon the number of students at my school….the school should have x number of books per student.  Well, la, te, da.  It doesn’t matter how many students my school has enrolled.  I still need the SAME books as every other high school in the district.  Even though I only have 355 students, I still need the same sets of reference books to cover all of those research papers and projects that the big high schools do!

Whining aside, here is what I plan to do: I plan to bring this topic up at our high school media specialist meeting to see if we, as a group, can raise the issue with our parent organization and in turn with the Superintendent.  You see, it’s not just my high school that this short sightedness will effect.  The other high school in my area, also a rural school, only has 250 students, so she’ll probably be receiving even less money than us.  I’m hoping that we can come up with a core collection list that all high schools should have then fight for the funding that will allow each school to receive that collection.

I know that there is no quick fix for me or the rest of our school libraries.  The state of our libraries is abysmal and a ton of money will need to be allocated.  With the budgeting shortfall in the district and across the state, nothing is likely to happen in the near future.  But just the fact that the powers that be are aware of the problem and are making steps in the right direction gives me hope.

Update 10/16/08: I found out this week that the library budgets have been halved!  And I haven’t even begun to spend mine so I’ll loose almost all of my funding.  Usually, I’ve spent most of it by the end of August, just for this reason.  Since the June meeting and the way my principal came to me, I let my guard down and wasn’t in as big a hurry to spend the money.  Guess that will teach me! *sigh*